Recurring Jobs

Missouri sales tax is due on different dates depending on which month of the quarter you are in.  For the first and second months it is due on the 20th of the month after.  For the third month it is due on the last day of the month after.

To set up this recurring job you will need 3 Recur Rules.

Recur Rule #1

I like to start at the beginning of a year for the 1st Due Date.  So we will choose 1-1-18 for this example.  

Make it repeat monthly every 3 months.  This first Recur Rule will be due on the last day of the month because it is for sales tax collected in December.  Since December is the third month in a quarter the return is due on the last day of the month after.

Here is the recipe:

1st Due Date: 01/01/2018
Repeats: Monthly
Repeat every: 3 months
Repeat by: Last day of the month

Recur Rule #2

The second recur rule will be for sales tax collected in January so it will be due on the 20th of the month after.  

Here is the recipe:

1st Due Date: 02/01/2018
Repeats: Monthly
Repeat every: 3 months
Repeat by: 20th day of the month

Recur Rule #3

The final recur rule will be for sales tax collected in February so it will be due on the 20th of the month after. 

Here is the recipe:

1st Due Date: 03/01/2018
Repeats: Monthly
Repeat every: 3 months
Repeat by: 20th day of the month

Remember to click SAVE TEMPLATE when you are finished.  If you need any help setting up a complex recurring job give me a call or email.

Learn how to set up other types of recurring jobs:

Add a Biweekly Payroll Job
Add a Quarterly Recurring Job

To add a quarterly recurring job to your recurring job templates make the job repeat monthly every 3 months.  Here is the recipe:

1st Due Date: Sometime in the past
Repeats: Monthly
Repeat every: 3 months
Repeat by: choose a day of the month or week

Remember to click SAVE TEMPLATE when you are finished.

Learn how to set up other types of recurring jobs:

Add a Biweekly Payroll Job
Complex Recurring Job Example

To add a biweekly payroll to your recurring job templates make the job repeat weekly every 2 weeks.  Here is the recipe:

1st Due Date: Sometime in the past
Repeats: Weekly
Repeat every: 2 weeks
Repeat on: choose which day of the week the payroll is due

Remember to click SAVE TEMPLATE when you are finished.

Learn how to set up other types of recurring jobs:

Add a Quarterly Recurring Job
Complex Recurring Job Example

Use recurring jobs in Huskey Practice Manager to make sure you never miss a deadline.  Here is a quick outline of how to set up a job.

Add a New Job Template

From the My Jobs box on the dashboard click MANAGE JOB TEMPLATES

Click ADD JOB TEMPLATE

Type in a job name and then click ADD RECUR RULE

We will set up a job that recurs monthly on the last day of the month. 

For the 1st Due Date it is a good idea to choose a date from the recent past.  The actual first due date will be determined when you assign this job to a client.

Select
Repeats: Monthly
Repeat every: 1 month
Repeat by: Last day of the month

Always remember to click SAVE TEMPLATE

Assign the job to a client

You have now created a job template and the next step is to assign it to a client.

Find the client to whom you want to assign the job and go to their page.

Click ADD RECURRING JOB

Select one or more jobs to add to the client, choose the person assigned to those jobs, and click SAVE JOBS.

The Services Provided box will show the job you just added.  If you need to re-assign the job click the drop-down and choose someone new.

Go back to your dashboard and you will see the newly added job.  If you don’t see the job it may be too far in the future.  Try changing the number of days that should be shown by typing a new number in the box and pressing the ENTER key.

To mark a job as done click the red square button next to it.  It will then disappear from your dashboard.  But you can always find it in the Jobs Report. 

Jobs Report

To find this report click the Reports menu and choose Jobs.

This report will default to showing jobs in the current month.  You can always select a different date range.  But any past due jobs (even from prior periods) will always show at the top with their due date in red.  This will keep you from overlooking past due jobs.

To narrow down the report just start typing in any of the filter boxes.

Learn how to set up other types of recurring jobs:

Add a Biweekly Payroll Job
Add a Quarterly Recurring Job
Complex Recurring Job Example